Project Coordinator

in Willowbrook, IL

Project Coordinator Job

Job Description Job Attributes+

  • Job ID


  • Req #


  • Job Location

    Willowbrook, IL 60527, US

  • Job Category

    Service Installation and Technicians

  • Job Type

    Full Time

Adesta, an Allied Universal® company, specializes in the design and implementation of modern communications networks and infrastructure for public and private customers. Working in a fast-paced, dynamic, and diverse environment, join a team that creates meaningful and measurable solutions based on customers’ project goals and budgets. Adesta not only offers engineering, technical, and management expertise of an established systems integrator, we also back our expertise with dependable maintenance support and training.

Adesta, an Allied Universal® Company, is hiring a Project Coordinator to support purchasing and billing. The Coordinator will have overall responsibility to project personnel on meeting contractual data requirements.  The Data Coordinator will also function as the site purchasing liaison for the project who will work with field staff and corporate purchasing staff.


  • Handle all contract deliverables: project work schedules, project progress reports, project submittals, material cut sheets, warranty submittals, turnover documentation, etc.
  • Coordinate and compile bills of materials and procurement forecasts with input from field staff and corporate purchasing staff
  • Preparation and submission of RFPs to vendors and supplies for required material/parts with support from corporate purchasing staff
  • Maintenance of purchasing documents including material/purchasing agreements, purchase orders, packing slips, requisition approvals, etc.
  • Update and maintain project work schedules
  • Collect, review, and assemble material cut sheets and documentation from vendors and subcontractors and submit documentation to customer for review
  • Responsible for material receiving/handling, distribution, inventory control, and invoice verification
  • Coordinate and ensure data milestones are met
  • Edit and proof data submittals for quality control
  • Attend meeting with the customer, designer, and subcontractors as necessary to facilitate timely approval of all submittals


  • High school diploma or equivalent is required
  • Must possess a current state issued driver’s license
  • Licensing requirements are subject to state and/or local laws and regulations and may be required prior to employment
  • Minimum of three (3) years of practical experience with procurement or contracts administration, preferably in a construction operations environment
  • A strong working knowledge of Microsoft Word and Excel software
  • Ability to read, analyze, and interpret drawings and specifications, common scientific and technical/vendor journals, and other documents
  • Able to communicate effectively in both oral and written English technical language, both in interpreting requirements and providing reports


  • Experience with Great Plains
  • Associate’s degree in data entry or Business Administration

Additional Information

Who We Are

Men and women who have served in the military are an integral part of Allied Universal and we salute our veterans and extend gratitude for your service.

Military service members are often on the front lines, sacrificing everything to protect our freedom. And at Allied Universal, these unsung heroes help do their part to serve, secure and care for the people and businesses in every corner of our communities.

When they join our ranks, they bring with them leadership attributes, significant life experiences and military core values that are a perfect fit to be successful among a large security force, helping to make a difference in our communities.

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